required forms & identification

united states citizens

  • I-9 Form [PDF]
      The Federal Law Immigration Reform and Control Act of 1986 (IRCA) requires that employers examine documents on all new (and any prior in the case of a lapse in employment of 6 months) employees. This is to verify identity, U.S. citizenship, or the authorization of aliens to be employed in the U.S. They are required to complete the form I-9 to attest to the verification. Also proper original forms of I.D. must be available for record photocopying.
  • Tax Forms - Federal (W-4) [PDF] and State (VA-4) [PDF]
  • Direct Deposit Form [PDF] - direct deposit is mandatory -- please have a check or deposit slip with you
  • Selective Service Compliance Form [PDF] - required for males only

Here are lists of acceptable documents of identification [PDF] to present to the Graduate Financial Aid Administrator, Joan E. Wicks, in order to process payroll.


foreign national students

  • I-9 Form [PDF]
      The Federal Law Immigration Reform and Control Act of 1986 (IRCA) requires that employers examine documents on all new (and any prior in the case of a lapse in employment of 6 months) employees. This is to verify identity, U.S. citizenship, or the authorization of aliens to be employed in the U.S. They are required to complete the form I-9 to attest to the verification. Also proper original forms of I.D. must be available for record photocopying.
  • Tax Forms - **Foreign National students will need to see a tax specialist concerning tax forms**
      Contact foreign national tax specialist Andy Meade for questions & appointments
      914 Emmet Street, South Michie Building | 434.924.1377 | Hours: 9:00 a.m.-4:00 p.m.
  • Direct Deposit Form [PDF] - direct deposit is mandatory -- please have a check or deposit slip with you
  • Selective Service Compliance Form [PDF] - required for males only

Foreign National students must present the following to the Graduate Financial Aid Administrator (Ms. Wicks) in order to process payroll:

  • A valid passport with visa and I-94
  • A social security card - you will have to wait until you actually receive the card in the mail -- this may take approximately three (3) weeks.
      Social Security Administration Office | 1470 Pantops Mountain | 434.295.1144 | 1.800.772.1213 | website
      (located between U.S. 250 and Westminster Canterbury of Blue Ridge)
  • I-20 or DS-2019
  • A check or deposit slip from your U.S. bank - to set up Direct Deposit

university of virginia school of engineering & applied science