Human resources
temporary employment

Hiring Criteria (human resources regulated)

This type of hire is needed for those that do not have student status and will be employed for only a temporary period of time. Its pay rate is assigned by UHR (but a suggested rate may be given). In addition to the pay rate the Department will be billed 16% (effective 7/1/10, includes fringe and administratrative fees from the HR Temp office). The employment is limited to 1500 effective on the first day of work and to extend no longer than the end of the current fiscal year, after which the hours will be reloaded. The 1500 hour policy must be considered in the scheduling of hourly work to prevent its exhaustion. When the hours are nearing the limit the employee must be notified of the position's potential termination OR a permanent salaried position will be created if the Dean of the School approves. It is renewable with permission from UHR. Hires are paid by submitting a completed timesheet to the Department's timekeeper. Students who attend a school other than UVA may fall into this category.

Dual Employment

If the expertise of a full time salaried staff employee is needed, you may consider dual employment as a temporary worker. Please have the dual employee request form completed and submitted to Phyllis M. Bibb. Further instructions will be given to the hiring official upon receipt of this form.

Minimum Wage

Current: $10.65

Returning University or State of Virginia Retirees

University or State of Virginia retirees covered under the Virginia Retirement System are eligible for temporary employment under the following conditions:

• They must have a bona fide break in service (at minimum 30 days)
• Not be returning to the position they vacated
• Limited to working a maximum of 28 hours per week

30-day Prior Rule

You must have a request in its completed form at least two (2) pay periods (or 30 days) prior to the due date of timesheets.

Procedure

If this type of hire is needed you will need to e-mail pmb9f@virginia.edu with the following information (you may also download the form and either use e-mail, fax, or the interdepartment mail, or personally hand it in at the SEAS HR/Payroll office).

• PTAEO
• Period of needed employment (work week hours)
• Alternate Work Schedule
• Telecommuting
• Job Description
• Competency Checklist [PDF] - if you do not have the ability to save the data and send it as an e-mail attachment, please fax it to Ms. Bibb at 434.924.8881.
• Supervisor's name
• Suggested pay rate

If you already know who you would like to hire, please include their name when contacting Ms. Bibb. However, prior to your request, the intended employee must complete an application through Jobs@UVA. They must provide two creditable references and current phone numbers. Phyllis M. Bibb will be in close contact relating to the hire.

Required Non-student Forms

All applicants for temporary staff positions must use the Jobs@UVA system. There are two ways to access the online application:

• Apply online via Jobs@UVA
• Visit an application station at University Human Resources

Perspective employees do not apply to a specific department's posting; rather he or she will apply to a generic type (i.e. "Temporary Lab & Research Specialist"). To view generic types, please click here to view postings at Jobs@UVA.

University of Virginia, University Human Resources
914 Emmet Street, P.O. Box 400127
Charlottesville, VA 22904-4127
Phone: 434.924.4598
Fax: 434.924.6911

Failure to complete this procedure will preclude the person being employed without exception.