human resources
Center for Diversity in Engineering
Student Employees

Hiring Criteria (Human Resources Regulated)

During the academic year, the student must maintain at least a 2.50 GPA and not work more than ten (10) hours per week. During the summer, the minimum GPA requirement is 2.0 and they may work up to 40 hours per week, but only with Director's approval. There is no overtime for this position.

30-Day Prior Rule

You must have a request in its completed form at least two (2) pay periods (or 30 days) prior to the due date of timesheets. The request must be from the employee's Department to insure timely payment. The employee must also have completed their required forms, which allow them to be placed on the payroll and recive their self-service start up package from the central payroll office.

Appointment Form

Each section needs to be completed legibly by the department administration. No omissions. The form downloaded needs to be printed and submitted to Phyllis M. Bibb. The Department/Organization is the area to be charged. The Start Date of the appointment must be understood by the student. The student needs to complete his/her payroll forms by, but preferably before, that initial hire date.

Required Student Forms

These forms are required for CFD student employees. All of these forms are to be completed at the Budget Office, Room A205 with Phyllis M. Bibb.

• I-9 Form
  Section I to be completed before or by first day of work. The Federal Law Immigration Reform and Control Act of 1986 (IRCA) requires that employers examine documents on all new employees. This is to verify identity, U.S. citizenship, or the authorization of aliens to be employed in the U.S. Proper original forms of I.D. must be available for scanning before permitted to legally work.
• Selective Service Compliance Form [PDF] - required for males only
• Tax Forms - These forms may be filled out through the Self-Service Online System. Both are required for U.S. citizens; non-U.S. citizens will be sent to a tax specialist.
  Federal (W-4) [PDF] - submit online in Oracle on the UVA Employee Self-Service Online System
  State (VA-4) Instructions and State (VA-4) Form
• Direct Deposit Form [PDF] - Direct deposit is mandatory. No hand-written documents will be accepted. Please submit online in Oracle on the UVA Employee Self-Service Online System.

Failure to complete this procedure will preclude the person being employed without exception. If the required documents are not available, the student must not work.

Pay Rate Schedule
The pay rate is determined by the director of CFD and the allowable budget. The pay rate range is from the minimum of $7.65 to the maximum of $21.96.