human resources
graduated Undergraduates or Graduates
Hiring Criteria (Provost Regulated)
Like the Graduate Assistant position, this is a special title. Call Phyllis M. Bibb at 434.924.3594 before deciding on this status for your student.
30-Day Prior Rule
You must have a request in its completed form at least two (2) pay periods (or 30 days) prior to the due date of timesheets.
Appointment Form
Each section needs to be completed legibly by the department administration. No omissions. The form downloaded needs to be printed onto goldenrod paper and copied to white paper--both are submitted to Phyllis M. Bibb. The Department/Organization is the area to be charged. The Start Date of the appointment must be understood by the student. The student needs to complete his/her payroll forms within three (3) days of that initial hire date.
Required Student Forms
These forms are required for graduated undergraduates or graduates. All of these forms are to be completed at the Budget Office, Room A205 with Phyllis M. Bibb.
- I-9 Form
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Section I to be completed before or by first day of work. The Federal Law Immigration Reform and Control Act of 1986 (IRCA) requires that employers examine documents on all new employees. This is to verify identity, U.S. citizenship, or the authorization of aliens to be employed in the U.S. Proper original forms of I.D. must be available for scanning before permitted to legally work.
- Tax Forms - both are required for U.S. citizens; non-U.S. citizens will be sent to a tax specialist
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Federal (W-4) [PDF] - submit online in Oracle on the UVA Employee Self-Service Online System
State (VA-4) Instructions and State (VA-4) Form - Direct Deposit Form [PDF] - direct deposit is mandatory; no hand-written documents accepted. Please submit online in Oracle on the UVA Employee Self-Service Online System.
- Selective Service Compliance Form [PDF] - required for males only